Minutes of Loxley Primary School PFA AGM Meeting
Held Wednesday 31 January 2006, 7.30pm in the School Hall
Present: Nicky Miller-Latham, Fiona Parker, Helen Whitehouse, Janet Okoroafo, Julie Pepper, Dave Ibbotson, Karen Southwood, Christine Candow, Lee-Anne Baldwin, Glenda Kirby, Lynne Guest, Jayne Hargreaves, Hilary Wilson, Angela Plampin, Alison Foulkes
Apologies: Helen Dyson, Lesley Wakefield, Jill Marsden-Revitt
Attending: Jan Fletcher
Headteacher’s address: JF explained that she was present at this meeting in her capacity as Headteacher which includes overseeing the work of the PFA. She is happy to attend other special meetings but is otherwise keen to leave the running of the PFA to the Committee. She explained that the PFA accounts required auditing by two different auditors (Andrea Benson, Y6, has audited them for several years) and we need to ask if there are any other suitably qualified parents who would be willing to undertake this task. Jayne Hargreaves agreed to ask her husband, Howard, to carry out the second audit and report back to the next meeting. JF thanked NML for all the hard work she had put into Chairing the PFA over the last 4 years and she felt she had done a great job. Jill Marsden-Revitt (outgoing Vice-Chair) re-iterated these comments in a letter read out by JF.
2. Christmas Fair: attendance was down on the day but we still managed to raise just under £3,000. There was also a shortage of donated items to sell. Ideas for changes to future fairs are appreciated. Parkside School were grateful for the leftover items which they collected and sold at their own fair. There was good feedback for the catering/Café that is was well run. Hilary W to provide a report to Chair.
3. Valentine’s Disco: Scott’s disco booked for Thursday 8.2.07 at a cost of £40 for both infant and junior disco. JH and KS to help with refreshments at the junior disco and Janet + 1 to help at the infant disco. £1 on door. NML ordered crisps via Jill M-RH. NML to inform parents in her last PFA newsletter later this week.
4. Mulch for Outdoor Play Area: Bill Parker has kindly arranged the ordering of 4 tons of natural cushion fall bagged mulch. It will be delivered to his home and he will arrange to deliver it in to school on smaller, more manageable pallets. Cost £580. Help to be requested to off-load and rake the mulch down.
5. Charibands: NML read out a letter of thanks from Sheffield Children’s Hospital for money raised from Charibands and reported that school has received an £84 donation from recent sales - thank you to GK. GK to discuss this item further at the next meeting and she mentioned that she will be promoting them at the City Hall next Wednesday 7.2.07 if anyone wishes to pop along.
6. Accounts: DI, as Treasurer, has looked after the accounts for the few years. Lottery account stands at £256.08 with £200 to be transferred to main account in the form of 10 x £20 cheques as monthly lottery winnings (paid across in advance). The main account stands at £2,294 plus £200 to be transferred from lottery a/c less £580 for the mulch.
During the year we raised £3,868 broken down as follows:-
£280 educational topic sets
£220 new playground equipment (hoops, skipping ropes etc)
£84 story sacks (Reception)
£3,000 donation towards cost of KS1 play area
£200 cash gifts for retirement presents (Ruth Geddes and Sue Rawdings)
£250 bouncy castle hire
£89 Xmas selection packs
General costs for fund raisers and discos etc
JF reported that school was currently considering several possible funding ideas, including “what next for the other half of the Horsa Hut” and a possible cover for the reception outside play area. Details to follow.
KS raised the possibility of the PFA seeking charity status as there are many benefits to this but it takes up to a year to achieve. GK to pass from to Karen to consider.
7. Outgoing Chair’s address: NML stated that she had enjoyed her 4 years in office, even though she had a couple of quite difficult years in office. She was proud of the PFA’s achievements and thanked committee members for their support. She hopes to attend future meetings.
8. Voting in of New Committee:
Chair: Karen Southwood - proposed by AF, seconded by NML
Vice-Chair (shared) (1) Helen Whitehouse - proposed by JO, seconded by Julie Pepper and (2) Julie Pepper - proposed by NML and seconded by DI.
Treasurer: DI - proposed by HW and seconded by FP
Secretary: Janet Okoroafo - proposed by AF, seconded by NML
Marketing Officer: GK (with help when needed)
proposed by NML, seconded by FP
Crafts Co-ordinator: Fiona Parker - proposed by HW, seconded by JP
Catering Co-ordinator (shared):
Hilary Wilson, Michelle Glossop and Lee-Anne Baldwin - proposed by NML, seconded by FP
Disco Co-ordinator: it was agreed that KS (chair) would arrange a small group of reliable parents to assist and infant and junior discos. JF would arrange police checks through school.
Class Reps: Reception Lynne Guest
Y1 Christine Candow
Y2 Angela Plampin & Lee-Anne Baldwin
Y3 Jayne Hargreaves
Y4 Hilary Wilson
Y5 Nicky Miller-Latham
Y6 Alison Foulkes & Dave Ibbotson
NML will send out her final newsletter later this week, introducing KW as chair and announcing other positions. She will also arrange a handover meeting with KW.
9. Any Other Business: discuss at next meeting Mother’s Day Flowers, Easter Nests, GK Charibands, Uniforms (JO), chocolate fountain letter and Comic Relief penny counting. Signatories on accoun to be changed (DI).
10. Date of Next Meeting: Tuesday 20 February 2007, 7.45pm, Malin Bridge Inn (JMR will provide sandwiches).
And finally, the PFA members pass on their grateful thanks to NML for all her dedicated hard work and support over the last 4 years.